Free tool · no sign-up
Free email signature generator
Head Shot PROs turns your name, job title, phone, website and LinkedIn link into a clean, professional email signature that you copy and paste into Gmail or Outlook. It's free, needs no sign-up, and works in your browser, so nothing you type is sent or saved.
Preview
Type your details to see your signature here.
Copy the signature and paste it into Gmail or Outlook. Use the HTML code for apps that ask for it.
How to add it to your email
Gmail
- Press Copy signature above.
- Open Gmail on a computer, select the gear icon, then See all settings.
- On the General tab, scroll to Signature and select Create new.
- Name it, click in the box and paste (Ctrl+V, or Cmd+V on a Mac).
- Choose it for new emails and replies, then select Save changes at the bottom of the page.
Outlook
- Press Copy signature above.
- In Outlook on the web or the new Outlook, open Settings, then Account, then Signatures.
- Select New signature, give it a name, and paste into the box.
- Choose it as the default for new messages and replies, then Save.
Tips for a professional signature
- Keep it to three or four short lines: name, job and company, then how to reach you.
- Add the country code to your phone number, such as +91, so it works as a tap-to-call link everywhere.
- Use one colour that matches your company, and no quotes, banners or large images.
- Use the same name and photo as on LinkedIn, so people connect your emails with your profile.
- Send yourself a test email and check it on your phone before using it with clients.
Need a professional photo first? Make one from your selfies with AI professional headshots, then crop it with the free profile photo cropper and put it on your company website to link it here.
Questions
- Is it free? Is anything saved?
- It's free and needs no account. Everything you type stays in your browser: nothing is sent to us or saved.
- Why does the photo need a link?
- Email signatures show photos from the internet, so the photo must already be online, for example on your company website. The generator doesn't upload or host photos. You can leave it out.
- Does it work with Gmail and Outlook?
- Yes. The signature is a simple table with built-in styles, the kind Gmail and Outlook keep when you paste it into their signature settings.
- Can I use it in the Gmail or Outlook phone app?
- Phone apps usually take plain-text signatures only. Set the signature up on a computer, and it's used for mail you send from the computer and the web.
- How should I write my phone number?
- With the country code, such as +91 98765 43210, so people abroad can tap it to call you.
More free tools: the LinkedIn photo cropper, the exam photo resizer and the passport size photo maker.